Summary: MS Outlook stores contacts in the address book and when we export all data from Outlook then a PST file is created. Sometimes, users want to export email addresses from Outlook PST files, then they search for the solution to save email addresses from PST files. But, they don't find the proper solution to complete this task. So, in this article we will provide the best techniques to extract email addresses from PST files.

An address book is a collection of all the contacts with their name, email addresses, phone number etc. This book contains all contact information of people you frequently email or add to your address book. Email addresses play an important role in an organization. If you have a PST file and want to extract email addresses from it, then this article is very helpful for you.

How to Export Email Addresses From PST File?

There are multiple solutions available to perform this extraction process but finding a proper solution is a typical task. To solve this problem we are going to explain two methods to save email addresses from PST files.

1. Manual Way using Outlook

2. Automated solution using Email Address Extractor

Manual Method to Extract Email Addresses From PST Files

In the manual way we use MS Outlook email client to perform this process. First, we need to import PST files in Outlook and then extract email addresses from these PST files. Follow the given steps-

• Firstly, Launch MS Outlook on your system.

• Now, Go to File tab and click on Open & Export> Import/Export tool

• Select the Import from Another Program or File option and hit Next button

• Then, Choose Outlook Data File (.pst) and click on Next

• After that, click on Browse and select the folder that you want to import  

• Click on the Finish button. Now your PST files are in Outlook interface

• Again go to the File tab >> Open & Export >> Import/Export

• Now, Select the Export to a File option and Click on Next

• Choose the CSV File option and press and then under Personal Folders, choose Contacts.

• Click Browse to set a destination folder and a name for the .csv file

• Then, press the Map Custom Fields to decide on the fields for your export

• Click Ok and then finally, press Finish.

Demerits of Manual Method

There are some limitations in the manual solution that are given below-

• It is a very complex process. Non-technical users face difficulty to perform the process.

• The method contains many steps. So, it takes a lot of time to complete the process.

• MS Outlook must be installed on your system to extract email addresses from PST files.

• If the PST file is corrupt then this method does not work.

Professional Method to Extract Email Addresses from PST Files

In the above section, we have seen that manual procedures have some drawbacks. However, we use an alternative solution to overcome all limitations of manual method. Xtraxtor PST Email Address Extractor is a reliable and effective solution to export email addresses from Outlook PST files without any hassle. The tool is capable of extracting email addresses from attachments. 

Additionally, the tool extracts email addresses from multiple MSG files at once with complete accuracy. It has many advanced filter options to select specific emails for the extraction process. The interface of the tool is very simple, any user can easily perform the process without any technical guidance. Using this tool you do not need to install MS Outlook to extract email addresses from PST files. You can download the trial version of this tool to check the work efficiency. 

Steps to Download Email Addresses From PST Files Using Professional Tool

Step 1. Download and Run Xtraxtor PST Email Addresses Extractor on your system

Step 2. Navigate to Open >> Email Data Files >> Outlook PST Files >> Choose Files

Step 3. Once the file is add in software then click on Extract and select Email Addresses option

Step 5. After that, click on Extract option to extract email addresses from PST files

Step 6. Click on Browse to set the location and finally click on Save button

The process is complete. Now, email addresses are extracted from your PST files.

Benefits of the Tool

The software has many advantages that help you to download email addresses from Outlook PST files which are given below-

• The software extracts email addresses from multiple PST files at the same time without losing any data.

• When you add PST files in software then it provides preview mode to view and read the data from PST files. If you want to extract only some email addresses then you can select it. So, it saves your time and effort to extract email addresses.

• The tool gives 100% accurate results after the extraction process. 

• Using this tool you can extract email addresses from MBOX, PST, PDF, EML etc. 

• The tool is capable of extracting email addresses from large or corrupted PST files.

• It maintains metadata and property of the emails during the process.

• The interface is very simple. The beginners also perform the process without any external guidance.

• The software supports all 32 and 64 bit Windows OS. It also supports all Outlook  versions PST files.

Conclusion

In this article we have discussed the two techniques to extract email addresses from PST files. You can use anyone as per your needs but manual solution has some limitations. However, experts recommend using an automated solution to export email addresses from Outlook PST files without any hassle.