Migrate QuickBooks Desktop to QBO in Easy Steps

Posted 2024-03-14 17:47:34

Cloud accounting is the future of accounting, and QuickBooks Online (QBO) is a perfect choice for modern financial management as it offers better accessibility, collaboration functions, and automated updates. So, if you are still using QBDT, it's time to move on to QuickBooks online. In this blog post, we will provide a detailed procedure on how to migrate QuickBooks Desktop to QBO. Let's get started.

Consider seeking assistance from a certified QuickBooks professional to ensure a smooth transition and address any specific concerns you might have. Do not hesitate to dial 1.833.802.0002 and contact our QuickBooks support team.

Why You Should Migrate from QBDT to QBO

Migrating from Desktop to QB online offers many benefits, which we have listed below.

In QBO, financial information can be accessed anytime, anywhere, through the internet.
This helps you work with your team on data concurrently, hence making things more efficient and faster.
The automatic Updates feature helps update tax rules or software. You don't need to update manually.
QBO offers various subscription plans that meet your business requirements to make things smoother.

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How to Migrate the Data from QuickBooks Desktop to QB Online

Here is a detailed explanation divided into two steps to export your data and files without any errors.

Step 1: Prepare Your Desktop File

You have 60 days to move your data after creating your QuickBooks online account.
Ensure to have updated QuickBooks before proceeding
Make sure you have retained your most current backup for the QuickBooks Desktop file in case something goes wrong during migration.
Company files should not be too large to export.
To print your Sales Tax Liability report, follow the below steps:
Navigate to 'Reports' and select 'Vendors & Payables.'
After that, click on 'Sales Tax Liability.'
Choose 'All' from the Dates dropdown.
After that click on 'Save as PDF' from the Print dropdown.
Save the file in a folder and give it a name, then click 'Save.'
If you are a QuickBooks Desktop Payroll user, then deactivate those employees who are not working or not paid this year and wait 2-3 days after payroll before moving data to ensure paycheck info transfers.

Step 2: Transfer the QuickBooks Desktop file to QB Online

Note: For QuickBooks 2020 or older, you can use an online tool to migrate your data.

For QuickBooks Desktop Pro or Premier

First, log in as an admin.
Go to 'Company' and select 'Export Your Company File to QuickBooks Online.'
After that, click on 'Get started.'
Now, sign in to QuickBooks Online company as an admin.
Click on 'Choose online company' to choose the company to replace the file, and then hit 'Continue.'
If you want to move your inventory data. Click 'Yes'.
To set up new items later in QuickBooks Online, you can select 'No.'
Enter 'Agree' and click 'Replace.'
Confirm data replacement by selecting 'Yes, go ahead and replace the data' following 'Replace.'

By following these steps, you can smoothly migrate QuickBooks Desktop to QBO and enjoy the benefits of cloud-based accounting. If you get stuck at any step, it's always good to talk with a professional. Feel free to give us a call on 1.833.802.0002.

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