Summary: Do you want to know how to export contacts from Outlook to Excel? If so, keep reading since this post is for everyone interested in finding out how to export Outlook contacts to Excel.
More and more companies are utilizing MS Outlook as their primary email client as a result of its rising popularity. However, an Excel spreadsheet can be used to manage a lot of data.
Outlook contacts are crucial for every organization to function, therefore having its excel file on hand becomes necessary. The CSV format, which saves data in a tabular arrangement, is one of many formats that the Excel application supports. The simplest approach to transferring data from one program to another is using a CSV file.
The two approaches to solving your problem are covered in the following article. One is the automatic technique preferred by the best experts, and the other is a manual procedure. So let's get to convert PST to CSV with the two best solutions.
How do I export contacts from Outlook to Excel?
Outlook contacts may be quickly converted into an Excel spreadsheet. Apart from CSV, Excel sheet supports a wide range of file types, including, and many more. There is no direct way to export files in any of these formats using MS Outlook. Therefore, you would have to repeat the process, which is not very convenient, if you wanted to create any such file convert PST to vCard or VCF file format.
Using the Xen PST Converter tool, you may successfully export contacts from Outlook to Excel. The ability to run the operation even without installing Outlook on your machine is this software's biggest feature. Confused? Not to worry! The way in which these application works is seen here.
Steps to Export Outlook Contacts to Excel
Step 1: Download the software and install it on your computer.
Step 2: Open the software and load the Outlook contact file or folder by clicking on Add File. Additionally, you have the option to let the program figure out where the file is located on its own.
Step 3: The program will now check the file for mistakes. You will then be given a preview of any contacts following this.
Step 4: Select the contacts you want to export into a spreadsheet
Select the CSV format, then click the export button after choosing a location to save the file.
Simple, right?
Note that using this software, you can also extract contacts from an OST file to Excel. This program is compatible with PST and OST Outlook data files.
Limitations Associated with the Manual Method:
These limitations result from manually exporting contacts from Outlook to Excel.
When using the manual method, mapping the fields takes a long time.
The mapping fields are restricted in Outlook. Only a select few fields, but not all of them, can be mapped using the Excel file.
The source data files, such as contacts, are corrupted when Outlook abruptly freezes or crashes. Utilizing the aforementioned tool will help you prevent this.
Manually Export Outlook Contacts to Excel:
- Open Outlook and choose Open & Export from the File menu.
- Select Import/Export, Export to a File, and then Next.
- Choose Comma Separated Values>> Next after that.
- Choose the folder from which you wish to export contacts next.
- Next, specify a location where the file should be saved.
- Finish mapping custom fields.
You can effectively export Outlook contacts to Excel using this method. Simply open the generated file in an Excel spreadsheet and save it in a different format if you want to save it in any other format that Excel supports.
Conclusion
Here, you learned how to export contacts from Outlook to Excel in two distinct ways. The manual approach is time-consuming and necessitates some technical expertise on your part. Additionally, the likelihood of running into an error rises and could possibly result in the irreversible corruption of your Outlook contacts.
While thousands of customers worldwide utilize the software that was previously advised because it is the safest approach. It guarantees to produce entirely accurate findings. To export Outlook contacts to Excel, you simply need to add PST or OST files, and you're ready to go.
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