The most common way for Office 365 backup is to save the files to your computer. This method does not require additional applications or technical skills

We have to accept that email data is very important for business people and the security of your data is your responsibility and no one will do it for you. Office 365 is the future of email clients as it provides facilities and features according to user needs. Unfortunately, there is no built-in option to transfer emails to the computer.

There are several ways to save Office 365 emails on the desktop. However, some of them require high technical knowledge of Outlook for account configuration. Additionally, you can use an automated tool to complete this process if you only have basic computer skills.

Reasons to Backup Office 365 mailbox

If you are planning to delete and transfer accounts, you will need to export a complete mailbox to ensure continuity of work.

Second, if you're troubleshooting an issue with your Office 365 account, exporting your mailbox data can provide valuable information for support engineers.

To keep your data protected from disasters like cyber attacks, hacking, data loss, and other security breaches. 

Download Office 365 mailbox Manually

Users can select selected folder items to move them to a new PST file format and save them with a .pst extension. This manual approach requires an MS Outlook desktop email client to be installed on your system.

  • First, configure the Office 365 account on the Outlook desktop client application.

  • Next, open Outlook on your windows machine.

  • After that, go to file in the menu and tap on open and export.

  • Here, tap on the import and export option

  • Then, choose export to a file and click on the next option.

  • Here, select Outlook data file (.PST) and hit on the next button.

  • Thereafter, choose the mailbox folder you want to transfer.

  • Lastly, set the Output file location and press on the finish option. 


Drawbacks of the Manual Approach

  1. It's a very complicated process and it takes a lot of time.

  2. This method fails to backup selective data such as emails, contacts, and calendars.

  3. High technical knowledge is required.

  4. There is a high risk of data loss, not guaranteed to export accurate results as per your desire.


Download Office 365 emails by Third-party Tool

You can also use a third-party tool, e.g., Office 365 Backup Tool to complete this process very easily and minimize your effort. This application is specially designed to export Office 365 emails directly to your local drive. You can instantly export an entire mailbox without worrying about data loss.

  • Now, Download and Install the software on your windows computer.

  • After that, fill in your office 365 login details and tap on the login option.

  • Next, Office 365 emails in content, hex view, the message header, properties,  raw message, etc.

  • At last, click on the backup button to begin the procedure.


Highlighted features of Using Automated Tool

  1. You can backup office365 items: emails, attachments, calendars, contacts, etc

  2. Maintain 100% data integrity and download Microsoft 365 emails locally.

  3. Backup office 365 emails in document format: PDF, vCard, CSV, Text, HTML 

  4. You can convert unlimited Office 365 emails in a single attempt.

  5. User-friendly interface and is easy to try.

  6. You can use email backup software to backup unlimited emails from  209  different email service provider and email clients.

Wind Up

On this page, we have explained two top techniques to export Office 365 emails instantly. You can choose any of them to meet your requirement. For important data and you never want to risk your emails, you can choose automated software with 100% data security to prevent restriction and data loss.