Billing System using PHP and MySQL

Posted 2025-08-13 17:13:22

The Billing System using PHP and MySQL is a role-based application designed to streamline and automate the process of billing in businesses. It is built around two primary user modules: Admin and Sub-Admin. The system allows the Admin to manage product categories, set tax rates, add products, and create Sub-Admin accounts with specific permissions. Sub-Admins can generate bills for customers using the product and category data provided by the Admin.

Buy this project: https://phpgurukul.com/billing-system-using-php-and-mysql/

Project Modules

Billing System using PHP and MySQL Project Details / Modules

This project contains two main modules, those are:
• Admin
• Sub-Admin

MODULES DESCRIPTIONAdmin Module

This module provides administrator-related functionalities. The administrator manages the entire application.

1. Dashboard Module

Displays key billing statistics such as:
Total bills created.
Bills created today.
Bills created yesterday.
Bills created in the last 30 days.
Provides quick access to more detailed billing information.
Helps Admin/Sub-Admin monitor recent activity and billing performance.

2. Sub-Admin

Allows admin to add and manage sub-admin

3. Category Module

Allows Admin to create and manage product categories.
Each category can have a name and associated tax rate.
Helps organize products for easier billing and reporting.

4. Products Module

Allows Admin to add and manage products under categories.
Includes product name, price, and category association.
Ensures products are readily available for selection during bill creation.

5. Create Bill Module

Enables Admin/Sub-Admin to generate customer bills.
Supports selection of products and automatic calculation of totals and tax.
Generates printable invoices for customers.

6. Bill History Module

Stores and displays all previously generated bills.
Allows searching and filtering by date or customer.
Helps in reviewing past transactions and generating reports.

7. Account Settings Module

Allows Admin/Sub-Admin to manage personal account details.
Includes changing passwords and updating profile information.
Maintains security and personalization of user accounts.

Sub-Admin Module

This module provides administrator-related functionalities. The administrator manages the entire application.

1. Dashboard Module

Displays key billing statistics such as:
Total bills created.
Bills created today.
Bills created yesterday.
Bills created in the last 30 days.
Provides quick access to more detailed billing information.
Helps Admin/Sub-Admin monitor recent activity and billing performance.

2. Category Module

Allows Admin to create and manage product categories.
Each category can have a name and associated tax rate.
Helps organize products for easier billing and reporting.

3. Products Module

Allows Admin to add and manage products under categories.
Includes product name, price, and category association.
Ensures products are readily available for selection during bill creation.

4. Create Bill Module

Enables Admin/Sub-Admin to generate customer bills.
Supports selection of products and automatic calculation of totals and tax.
Generates printable invoices for customers.

5. Bill History Module

Stores and displays all previously generated bills.
Allows searching and filtering by date or customer.
Helps in reviewing past transactions and generating reports.

6. Account Settings Module

Allows Admin/Sub-Admin to manage personal account details.
Includes changing passwords and updating profile information.
Maintains security and personalization of user accounts.

How to run the Online Billing System project

1. Download the project zip file

2. Extract the file and copy billing_system folder

3.Paste inside root directory(for xampp xampp/htdocs, for wamp wamp/www, for lamp var/www/Html)

4. Open PHPMyAdmin (http://localhost/phpmyadmin)

5. Create a database with the name billing_system

6. Import billing_system.sql file(given inside the zip package in SQL file folder)

7. Run the script http://localhost/billing_system

**************************Admin Credential**************************
Username: admin
Password: Test@123

**************************Sub-admin Credential**************************
Username: john12
Password: Test@123

Or register a new Sub-admin from the admin panel.

PHP Gurukul

Welcome to PHPGurukul. We are a web development team striving our best to provide you with an unusual experience with PHP. Some technologies never fade, and PHP is one of them. From the time it has been introduced, the demand for PHP Projects and PHP developers is growing since 1994. We are here to make your PHP journey more exciting and useful.

Email: info@phpgurukul.com
Website : https://phpgurukul.com