Emails play a crucial role in today’s digital era. Businesses, especially have to deal with huge volumes of emails every day and losing them is beyond imagination. However, different email messages come in different format and among one of them is the MSG file format.

MSG format is a simple file format by Microsoft Outlook and Exchange and is designed to store individual emails with details like emails messages, contacts, appointments, or task. Due to its storage capacity of emails, it is difficult to deal with individual MSG files with attachments in bulk. Therefore, many users prefer to convert the MSG file formats into different file formats, such as PDF file format. With PDF files format it is easy to exchange huge sets of emails with their attachments in printable format.

Thus, in this article we will discuss the question that many users ask “can we convert MSG to PDF with attachment” both manually and using an automated tool.

What is a PDF?

PDF also known as Portable Document Format is a versatile file format designed by Adobe in 1993 to present and exchange documents reliably, which are independent of software, hardware, or operating systems. In PDF documents the layouts remain the same irrespective of the devices used to view it.

Benefits of Migrating MSG Files to PDF with Attachments

MSG is a file format usually used by Outlook to view the data, whereas PDF is an independent file format and can be accessed irrespective of the email clients and devices used to view it. Primary reasons why users prefer PDF over MSG are as follows:

1.       Once converted from MSG to PDF the documents can be preserved for future usage and as an evidence.
2. PDF files make seamless integration possible across platforms without any limitations.
3. PDF files are password encrypted making the data secure.
4. Helps reducing server load by converting files and deleting them from the email client.

How Can We Convert MSG to PDF with Attachment with Manual Methods?

The manual methods we’ll discuss may have some limitations. There are three manual ways to export MSG files to PDF with attachments.

         1.Convert MSG File to PDF with MS Word

This method requires the users to first save their MSG files in HTML format and then convert into PDF. Below are the steps:

•      Open the MSG email to convert and open File in MS Outlook.
• Click “Save As” >> then, preferred destination in the “Open Dialog Box”.
• Choose the saving format to “.html” and click “Save”.
• Next, open the saved “.html” file with MS Word >> go to “File”.
• Choose “Save As” >> select the “PDF” format.
• Finally, give a preferred filename and destination and click “Save”.

        2. Convert MSG File to PDF using Outlook

MS Outlook has a pre-built Print feature to convert files into PDF. Below are the steps:

•       Check if MSG file is already present in Outlook, else import orphan MSG to it.
• Click on the “File” tab in Outlook >> choose Print.
• Set the print destination as Microsoft Print to PDF and choose settings.
• Once all the layout and other preferences are selected, click the “Print” button.
• Select the destination for the PDF file and give it a name.
• Finally, click “Save” to convert MSG to PDF. 

3     3. Convert Outlook MSG Files into PDF with Adobe Acrobat Reader

Adobe Acrobat is specially designed for managing PDFs. This solution is an alternative to second method. Follow the steps below:

•      Open the MSG file in MS Outlook.
• Click the “File” tab >> “Print”.
• From Print options, choose the destination to “Adobe PDF”.
• A pop-up box will appear to set the formatting and other context.
• Then, using the “Preview” option, adjust the formatting.
• Click on “Print” button and specify a destination.
• Finally, click the “Save” button.

Limitations of Using Manual Methods to Convert MSG to PDF

1.      You need to have MS Outlook pre-installed in your system to convert manually.
2. Bulk conversion is not possible and you need to convert each file one by one.
3. File quality, size, document layout, etc. are compromised in manual processes.
4. May create errors or data loss if attachments are also included.

Thus, going for manual methods can sometimes prove to be risky especially if your goal is to convert multiple files.

How Can We Convert MSG to PDF with Attachment with a Professional Software?

CubexSoft MSG to PDF Converter is an outstanding tool to bulk convert single as well as multiple MSG files. The application offers advanced features to batch-convert emails with attachments. Additionally, the user-friendly interface is suitable for all users whether beginners or professionals. Moreover, the data-integrity is maintained during the conversion process. Below are some of the features:

1. Batch conversion of MSG to PDF file in just a few clicks.
2. Advanced features available to convert MSG file into PDF.
3. Offers multiple file naming options.
4. Gives the option to convert selective files or all the MSG files as per users’ requirements.
5. Compatible with all MS Outlook, Windows OS, and Mac Version.
6. Easy to understand user interface for people with minimal technical knowledge.

Here are the steps to convert MSG file to PDF file with the software.

1.       Open the MSG Converter Tool.
2. Click on “Add File(s)/Add Folder(s)” options.
3. Choose the MSG files or folders from your device.
4. Click on “Export”
5. Choose “PDF” from the “Select Saving Option” >> Choose from “File Naming Option”.
6. Under “Attachments Options” >> “Embed Attachments to PDF”.
7. Choose your preferred “Destination Path”.
8. Click “Convert”.

Final Words

For anyone looking for a way to bulk convert MSG to PDF, this blog is their go to guide. Here, you can find four essential steps to convert MSG files into PDF, three manual methods and one automated software. Though, the manual methods are free, but they come with certain limitations. Otherwise, choose a professional tool for secure, reliable, and hassle-free conversion.